---
title: "Make ID Field Searchable"
slug: "make-id-field-searchable"
tags: ["ID Field", "Make ID", "Searchable"]
updated: 2025-07-08T20:03:57Z
published: 2025-07-08T20:03:57Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.revealdata.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Make ID Field Searchable

Reveal gives you the option of making fields containing unique numbers or ID values searchable. You can then use Reveal's Advanced Search feature to search for specific ID field values. For example, you may have a Deposition Exhibit Number field that you want to be able to search.

To make an ID field searchable, you will need to update the field settings. For **default** project fields (fields created automatically by the system), you will need to use Review Manager to update the field settings. For custom fields, you can update the field settings directly in the Reveal interface.

## Custom ID Fields

To make a **custom** ID field searchable…

1. Log in to Reveal and navigate to the **Project Administration**menu.
2. Click on the **Fields** tab, and then select the **Manage Fields** option.
3. In the **Document Number Field**dropdown*,*select **Yes**.

> [!WARNING]
> **Important:**
> 
> Document Number Field remains consistent across all field profiles; selecting “yes” or “no” in any profile will change the value in all profiles.

![150 - 01 - Document Field Number](https://5796933.fs1.hubspotusercontent-na1.net/hub/5796933/hubfs/DOCUMENTATION/ARTICLE%20SCREENSHOTS/150%20-%2001%20-%20Document%20Field%20Number.png?width=1327&quality=high)

## Default ID Field

To make a **default** ID field searchable, please follow the steps below.

1. Open **Review Manager**.
2. Open the **Project Setup**menu and click on the Fields menu option
3. Select the field to be edited from the field listing table. ![150 - 02 - Review Manager Edit Field Select](https://5796933.fs1.hubspotusercontent-na1.net/hub/5796933/hubfs/DOCUMENTATION/ARTICLE%20SCREENSHOTS/150%20-%2002%20-%20Review%20Manager%20Edit%20Field%20Select.png?width=1864&quality=high)
4. Click on the **Edit Field**button.
5. Check the **Is Document Number Field**box within the Edit Field modal. ![150 - 03 - Review Manager Edit Field](https://5796933.fs1.hubspotusercontent-na1.net/hub/5796933/hubfs/DOCUMENTATION/ARTICLE%20SCREENSHOTS/150%20-%2003%20-%20Review%20Manager%20Edit%20Field.png?width=785&quality=high)
6. Click **Save**.

> [!NOTE]
> Note
> 
> *Begin Number* is a unique/key value in the database and cannot be updated.

## Search Custom & Default ID Fields

### Searching ID Fields

Once you've updated the field settings for your ID field, you now search the field's ID values using Reveal's Advanced Search feature. Follow the instructions below to execute an ID field search.

1. Log in to Reveal, select your project, and click on the **Advanced Search** option on the right-hand side of the search bar at the top of the screen.
2. Click on the **+Add Condition** option.
3. Click on the caret icon to the left of the **IDs** menu option.
4. Locate your ID field from the list of fields displayed.
5. Specify the ID values you want to search for
6. Click on **Search** to execute your ID field value search.

This field may now be used to build searches using a field selected under the **IDs** condition in Search Builder.

![150 - 04 - IDs Search](https://5796933.fs1.hubspotusercontent-na1.net/hub/5796933/hubfs/DOCUMENTATION/ARTICLE%20SCREENSHOTS/150%20-%2004%20-%20IDs%20Search.png?width=401&quality=high)

## Related

- [Reveal 2024 Project Admin Sidebar](/reveal-2024-project-admin-sidebar.md)
- [Color Detection and Luminance](/color-detection-and-luminance.md)
- [Security Policy for Files Uploaded](/security-policy-for-files-uploaded.md)
- [Manage Fields](/manage-fields.md)
- [Process and Load Data - Discovery Manager](/process-load-data-reveal-processing.md)