---
title: "Create a Production Export Job"
slug: "run-production-job-export"
tags: ["Job Export", "Production Export Job"]
updated: 2025-08-26T15:44:42Z
published: 2025-08-26T15:44:42Z
canonical: "docs.revealdata.com/run-production-job-export"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.revealdata.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Create a Production Export Job

Produced documents are exported with associated load files using the Production Export function.

> [!NOTE]
> Note
> 
> See [Blackout Redactions – Production Settings](/reveal/docs/blackout-redactions-production-settings) for instructions on how to produce spreadsheets redacted through Blackout.

1. **Log in** to Reveal as an Administrator or Client Administrator.
2. Open your **project** from the Project Hub.
3. Navigate to **Project Admin** > **Production**.
4. Create, preprocess, and **run a Production Job**.
5. Choose **Production Export** from the grey side menu.
6. Click the **+Add** button.

## Set Up Your Production Export Job

### I. Productions Tab

#### ![Production export setup showing job details and options for exporting files.](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProductionExportSetup-ProductionsTab_2025.5(1).png)

1. *Job Name*: Name your Production Export Job.
  - Selecting a Production Job from the grid will auto-populate this field with the Production Job name, but this name can still be changed.
2. *Export Type*: Choose either **Public** or **Private** (only visible to you).
3. In the grid,**Select a Production Job** to export. The Production Job must have a complete status (green checkmark) in the *Production Jobs* tab to appear in this list.

### II. Files Tab

![Production export setup interface displaying file selection and directory information options.](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProductionExportSetul-FilesTab.png)

#### Production Export Selection

Choose which files to include in your production.

1. *Image Files to Include*: Choose a format for exported image files in your production job.
  - **None**: Only export native files, e.g. Word document (.docx) files.
  - **Single Page**: Export your image files as TIFFs, PNGs, and/or JPEGs.
    - Click the **ellipses [ … ]** to edit color settings. These settings are only available for jobs that were sourced from “PDF” in the *Add Production Jobs* modal. For “Existing” (image) sources, color settings are selected during the [Create a production Job](/reveal/docs/create-a-production-job#existing) workflow.
    - For explanations about image file types, color modes, and compression types, see [Color Detection and Luminance](/reveal/docs/color-detection-and-luminance).
  - **Multi-Page PDF - Non-Searchable**: Export your images in a multi-page PDFs that don’t contain searchable text (i.e. will not be OCRed by Reveal).
    - This option is only available for jobs that were sourced from “Existing” (images) in the *Add Production Jobs* modal, and not possible for “PDF” sources.
  - **Multi-Page PDF - Searchable**: Export your images in a multi-page PDF, and images will be OCRed to include searchable text.
2. *Image File Orientation:*If you selected *Multi-Page PDF* for image files, choose the orientation of pages in your export.
  - **Auto detect** – Chooses between horizontal or vertical depending on the source files.
  - **Portrait** – Vertical.
  - **Landscape**– Horizontal.
3. *Image Load File*: Choose a reference file type for your image files.
  - **None*****–*******Only produce the images themselves (TIFFs, JPEGs, PNGs).
  - **Concordance Image (OPT)** – Generate OPT files to accompany your image files. OPT is default for *Single Page* exports.
    - This option is not available for *Multi-Page PDF* exports.
  - **IPRO (LFP)***–*******Generate LFP files to accompany with your image files.

![Settings for exporting native files with various options and rules displayed.](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProductionExportSetup-Files-NativeFileRules.png)

1. *Native Files Rules*: Choose which native files, if any, to include in your export.
  - **None** – No native files will be included.
  - **All**–****All native files will be included.
  - **Custom**– Edit which native files will be included based on the category of the native file.
    1. Select the **ellipses [ … ]** next to the dropdown (appears when choosing *custom* native file rules), to open the *Native File Rules* modal and control how certain document categories affect export. Categories are sorted top-down by most to least sensitive document information.
    2. For each field, choose which categories **Export**the document, and****which categories **Do Not Export** the document.
      1. *Privileged*******– Files that are privileged.
      2. *Redacted*******– Files with redactions.
      3. *Slip-Sheeted*******– Choose “Export” if you wish to selectively export native files that fall under one or more of your slip sheet template rules.

> [!NOTE]
> Note
> 
> Slip sheet rules will not automatically be selected when using a previously run Production Export job. Reveal does not assume that the exclusion rules present in one production job will also be present in another production job. Exclusion Rules categories are loaded dynamically each time the Production Export modal is displayed, and Reveal makes a call to retrieve the production job that is selected to populate the exclusion rules categories at that time.
      4. *Errors*******– Files where images could not be created*.*
      5. *All Other Files*******– Select to optionally specify inclusion of documents found in a selected Saved Search.

> [!WARNING]
> Important
> 
> In the Native File Rules modal, a *Do Not Export* category will always supersede any and all *Export* categories for any document. That is, if a document meets multiple categories, and at least one of those categories is marked *Do Not Export*, then the document will not export.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/NativeFilesModal_2025.5.png)

1. *Native Files*: Specify which native text sets export native files. This is particularly useful in Australian review, where redaction of generated PDF copy may be required.
  1. **Choose** how many native files to export per document. Document natives can be added to this list with the **+Add**button, reorganized using the **sliders******[⋮⋮]**, or deleted using the**Delete**button.
    - **First Native Found** – Generate one native file per document, based on the first available document native in the list.
    - **All Natives Selected**–****Generate multiple native files per document, as long as the document contains that native file from the list.
2. *Text/OCR Files to Include*: Choose to either *always* **Export**, or **Never Export**, text/OCR files for the following categories:
  1. **Privileged** – Files that are privileged.
  2. **Redacted** – Files with redactions.
  3. **Excluded** – Text/OCR files that would otherwise be excluded by slip sheet template rules.
  4. **Errors** – Files where images could not be created.
  5. **All Other Files** – Select to optionally specify inclusion of documents found in a selected Saved Search.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/DocumentTextSetOrderModal_2025.5.png)

1. *Document Text Set Order*: **Specify the order** for which text set will export from your document based on the first available text set from the list. This field becomes visible if multiple text sets have been selected in the *Production Export Selection* section.
  - Text sets can be added to this list with the **+Add** button, reorganized using the **sliders [⋮⋮]**, or deleted using the**Delete**button.
2. *File Encoding*: Choose how you want to encode your files, either **UTF-8 (Unicode)** and **Western European (Windows)**. UTF-8 supports a broader range of character sets.

#### Database Load File Specifications

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProductionExportSetup-DataLoadFileSpecifications.png)

1. *Data Load File*: Choose **load file format** settings from a variety of presets.
  - **Concordance** – Used in DAT files.
  - **Comma Separated** – Used in CSV files.
  - **Tab Delimited**– Used in TXT files.
  - **Concordance** **(AUS)** – Used in DAT files to meet Australian eDiscovery requirements.
  - **Custom** – Choose your own **ASCII values**to use as delimiters.
    - *Field Delimiter* – Separates fields.
    - *Text Qualifier* – Separates individual field values.
    - *Multi-Value* – Used when a single field contains multiple values.
    - *Nested Value* – Used when a single field has parent-child value relationships.

#### File Name

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProductionExportSetup-FileName_2025.5(1).png)

If your production doesn’t contain **native files,**skip steps 10 and 11.

1. *Native File Names*: Choose a **metadata source** for your native file names.
  - **Use Production Numbers**– Use the production numbers generated in the *Numbering*tab when the production job was created.
  - **Use Original Beg Doc Numbers**– Sources from the document’s *BEGDOC*field, or the Bates number.
  - **Use Begin Bates Numbers**– Sources from the document’s *BEGBATES*field, or the beginning Bates number.
    - BEGBATES values are only populated if you run a database update job, or if you use a load file to populate the fields manually.
  - **Use File Name**– Sources from the document’s *NAME* field, or the original file name.
2. *Append Native Name*: Choose a field value (from the dropdown) to add as a suffix to the native file name.

If your production doesn’t contain **text files,**skip steps 12 and 13.

1. *Text File Names*: Choose a **metadata source** for your text file names.
  - **Use Production Numbers**
  - **Use Original Beg Doc Numbers**
  - **Use Begin Bates Numbers**
  - **Use File Name**
2. *Append Text File Name*: Choose a field value (from the dropdown) to add as a suffix to the native file name.

If your production doesn’t contain **image files,**skip steps 14 and 15.

1. *Text File Names*: Choose a **metadata source** for your text file names.
  - **Use Production Numbers**
  - **Use Original Beg Doc Numbers**
  - **Use Begin Bates Numbers**
  - **Use File Name**
2. *Append Text File Name*: Choose a field value (from the dropdown) to add as a suffix to the native file name.

#### Subdirectory Information

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProductionExportSetup-SubdirectoryInformation_2025.5.png)

Choose a name for each of the Native, Image and Text directories in the production export, along with the maximum number of files per folder.

1. Image Directory: Type a **name** for your image file directory in the export.
2. Native Directory: Type a **name** for your native file directory in the export.
3. Text Directory: Type a **name** for your text file directory in the export.
4. Max Files per Directory: Type a maximum **number** of files per folder, up to 1,000,000.
5. Mirror Import Path: **If checked**, use the folder structure from your load file, or the import path generated when processing files in Discovery Manager.

### **III. Fields Tab**

Select which metadata fields to include in your export load file, and choose their order.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProductionExportSetup-FieldsTab.png)

1. Select a **Field Profile** from the dropdown in the upper right, just above the table.
2. **Select and order fields**using the table**.**
  - **Include a field** in your export by checking the first box in each row.
  - **Include privileged**document metadata by checking the second box in each row.
  - **Include redacted** document metadata by checking the third box in each row.
  - Edit the **Export Display Name** by double tapping a row, or clicking the pencil icon.
  - Use the **sliders [ ⋮⋮ ]** to **rearrange fields** in the table.

### IV. Volume Tab

![Settings for production export setup including volume prefix and document limits.](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProjectExportSetup-VolumeTab_2025.5.png)

1. *Prefix*: Type a **prefix** to start each volume name.
2. *Start#*: Choose a **starting number** for your volume names.
3. *Number of Digits*: Choose a value for your **numerical** **padding** — numbers less than this digit quantity will pad with zeroes, e.g. “Vol001”.
4. *Max documents per Volume*: Choose a **maximum document count** per volume, up to 10,000,000.
5. *Max files per Volume*: Choose a **maximum file count** per volume, up to 10,000,000.

### V. Notifications Tab

![Production export setup interface showing teams and users notification options.](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/ProductionExportSetup-NotificationsTab_2025.5.png)

1. Select **Users** or **Teams** to notify when the Production Export Job completes.
  - Check **Include All Teams** to auto-check all teams.
  - Check **Include All Users** to auto-check all users.
2. Click **Add**to create your Production Export Job.

## Related

- [AI-Boosted Pre-Production Review](/ai-boosted-pre-production-review.md)
- [Production Image Sets](/production-image-sets.md)
- [Production Templates](/production-templates.md)
- [Create a Production Set (Work Folder)](/create-a-production-set.md)
- [Run OCR](/run-ocr.md)