--- title: "Email Templates" slug: "email-templates" updated: 2026-08-07T19:53:23Z published: 2026-08-07T19:53:23Z canonical: "docs.revealdata.com/email-templates" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.revealdata.com/llms.txt > Use this file to discover all available pages before exploring further. # Email Templates The Email Templates tab lets administrators customize the content of every automated email sent by the platform to requesters and staff. Each template can be individually enabled or disabled, and each has its own subject line, body, and available variables. ## Template list The left panel lists all available email templates. Each template shows an **Edit** button, an **Enabled** toggle, and an info icon. Click a template to open its editor on the right. Confirmed templates and when they are sent: - **Verification Code** — sent to a requester when they submit a request, containing the 6-digit code to verify their email address. - **Request Confirmation** — sent to a requester after they successfully verify their email and their request is submitted. - **Account Activation** — sent to a new agency staff member when their account is created. - **One-Time Password** — sent to agency staff for passwordless sign-in. - **Password Reset** — sent to agency staff when they request a password reset. - **Team Invitation** — sent when an admin invites a new staff member via Settings: Members. - **Request Accepted** — sent to a requester when the agency accepts their request and begins searching for responsive records. - **Request Declined** — sent to a requester when the agency declines their request. - **Documents Released** — sent to a requester when the agency releases documents. - **Additional Documents** — sent to a requester when additional documents are released on an existing request. ## Editing a template [Edit Email Templates in Logikcull Efficiently](https://embed.app.guidde.com/playbooks/g6DXDkVM3p6xsPnjZBkuKR?mode=videoOnly) 00:00: Let's edit email templates in Logikcull 00:01: to customize your communications effectively. 00:05: We'll guide you through opening the editor, updating content, and enabling key 00:09: features for smooth email management. 00:12: Pause briefly before starting to edit your template 00:14: to ensure you are ready for changes and avoid mistakes. 00:18: To edit a guide, click Edit on any template to open it in the editor. 00:22: You can update the subject if needed to reflect the purpose of your email clearly 00:25: and accurately. 00:27: Edit the body using the rich text editor to customize the message content with 00:31: formatting and details. 00:32: Click here to proceed with the next step in the template editing process within the 00:36: FOIA Portal. 00:38: Click here to continue navigating through the template options in the FOIA Portal 00:42: interface. 00:43: Click here to access additional settings or features related to your email template 00:47: in the FOIA Portal. 00:49: You can also switch to source mode or source view to edit the raw HTML directly for 00:54: advanced customization. 00:55: Click Visual to return to the standard editor view and see your email content as it 01:00: will appear to recipients. 01:03: Use the available variable chips to insert dynamic values into the subject or body, 01:07: personalizing your emails automatically. 01:10: Examples appear as variable names and are replaced with real values 01:14: when the email is sent, ensuring accurate personalization. 01:18: Check the preview panel to see how the email will look before saving, helping you 01:21: verify formatting and content. 01:24: Click Save to apply your changes and update the email template for future use within 01:28: the FOIA Portal. 01:31: Enable or disable this feature using the toggle to control specific template 01:35: functionalities as needed. 01:36: Click Enable Account Activation to turn on this feature, allowing users to activate 01:41: their accounts via email. 01:44: You have successfully edited and customized your email template in Logikcull. Verify 01:49: your changes by previewing the email and saving the template. Next, explore additional 01:54: template features or create new templates to streamline your communications. 1. Click **Edit** on any template to open it in the editor. 2. Update the **Subject** line if needed. 3. Edit the **Body** using the rich text editor. Switch to **Source** mode to edit the raw HTML directly. 4. Use the **Available variables** chips to insert dynamic values into the subject or body. Variables are shown as `{variable_name}` and are replaced with real values when the email is sent. 5. Check the **Preview** panel to see how the email will look before saving. ## Enabling and disabling templates Use the **Enabled** toggle on each template to turn it on or off. Disabled templates will not be sent when their trigger event occurs. ##