---
title: "Key Terminology"
slug: "key-terminology"
description: "Key terms relevant to Logikcull's request portal and records requests as a whole."
updated: 2026-10-07T15:14:23Z
published: 2026-10-07T15:14:23Z
canonical: "docs.revealdata.com/key-terminology"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.revealdata.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Key Terminology

Below are a few key terms worth knowing as you work through the Logikcull for Public Records request intake and fulfillment processes.

| Term | Definition |
| --- | --- |
| Agency | The entity or organization that receives and fulfills records requests. |
| Agency Portal | The agency’s interface, where records officers receive, review, & process records requests. |
| Member | A specific user of the Agency Portal. |
| Public Portal | The public’s interface, where requestors submit records requests. |
| Records request | A formal request for government documents submitted through the portal. The portal handles FOIA, FOI, DSAR, and other general public records request types depending on your jurisdiction. |
| Records officer | The agency staff member responsible for reviewing and processing your request. |
| Release documents | Records that the agency has approved for download. |
| Requestor | The individual submitting the request. |
| Request status | The status of a request: submitted, under review, released, closed, etc. |
| Request stage | One of the five stages of the records request process: Submitted, Agency Review, Processing, Final Approval, and Released. |
| Tracking number | A unique ID (e.g. REQ-2026-A1B2C3D4) issued at submission. Requestors can use their tracking number to check the status of their request at any time. |

## Related

- [What are records requests?](/what-are-records-requests.md)
- [Public Portal vs. Agency Portal](/public-portal-vs-agency-portal.md)
- [Five Stages of the Request Process](/new-article-template.md)