---
title: "Sorting documents"
slug: "sorting-documents"
updated: 2025-07-10T08:55:43Z
published: 2025-07-10T08:55:43Z
canonical: "docs.revealdata.com/sorting-documents"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.revealdata.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sorting documents

Choose a sort order for your search results or document download

## Modifying the Search Sort Order

After running a search, you can modify the sort order by clicking the "Sort" drop-down located between the filter carousel and the first search result, on the right side of the page.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/sorting-documentsnbsp-image-vtx3h47i.png)

For data that was imported using the Database Import workflow, you should see an option to sort by the imported Beg Bates field:

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/sorting-documentsnbsp-image-7027c3hz.png)

## Modifying the Download Sort Order

In the first step of a full production download, you can change the sort order using the "Sort By" drop-down menu.

ℹ️ You also have the option to create a custom sort for your download, whereby **you can sort your documents by a variety of fields, including document tags.** See the video below for a walk-through.

![sorting-documents](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/sorting-documents.gif)

## Advanced Sort Video Walk-through

[Advanced Sort for Downloads](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/Advanced%20Sort%20for%20Downloads.mp4)

## Family considerations

ℹ️ Sort orders marked with an asterisk (*) will break families up; i.e., emails will likely be separated from their attachments (The only sort orders that keep families together are **Family Date** and **Filepath).** Imported Bates depends purely on the sort order of the production.

| Name (a-z)* | Sorts documents in the alphabetical order of the **file name**, a to z. |
| --- | --- |
| Name (z-a)* | Sorts documents in the alphabetical order of the **file name**, z to a. |
| Document Date (asc)* | Sorts documents in chronological order based on the **individual document date**, oldest to newest. |
| Document Date (desc)* | Sorts documents in chronological order based on the **individual document date**, newest to oldest. |
| Family Date (asc) | Sorts documents in chronological order based on the **parent document date**, oldest to newest, followed by the child document(s). |
| Family Date (desc) | Sorts documents in chronological order based on the **parent document date**, newest to oldest, followed by the child document(s). |
| Size (asc)* | Sorts documents in order of **file size**, smallest to largest. |
| Size (desc)* | Sorts documents in order of **file size**, largest to smallest. |
| Filepath (a-z) | Sorts documents in the alphabetical order of the file path, starting with the root folder, a to z. |
| Filepath (z-a) | Sorts documents in the alphabetical order of the file path, starting with the root folder, z to a. |
| Page Count (asc)* | Sorts documents by **page count**, smallest to largest. |
| Page Count (desc)* | Sorts documents by **page count**, largest to smallest. |
| Imported Beg Bates (a-z) *Only available for documents uploaded as a Data Import.* | Sorts documents by **imported Beg Bates number**, (a to z) prefix and smallest to largest numbers within each alpha prefix. |
| Imported Beg Bates (z-a) *Only available for documents uploaded as a Data Import.* | Sorts documents by **imported Beg Bates number**, (z to a) prefix and largest to smallest numbers within each alpha prefix. |