---
title: "Creating and Managing User Groups in Onna"
slug: "creating-and-managing-user-groups-in-onna"
tags: ["User Group", "Create"]
updated: 2024-06-26T16:13:23Z
published: 2024-06-27T17:23:38Z
canonical: "docs.revealdata.com/creating-and-managing-user-groups-in-onna"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.revealdata.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating and Managing User Groups in Onna

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/creating-and-managing-user-groups-in-onna-image-ydu6lvpa.png)

#### **In this article you will learn:**

- How to Create a New User Group
- How to Manage Existing User Groups
- How to Delete a User Group

## **How to Create a New User Group**

By sharing workspaces, sources, or data with groups, you can reduce the time to manage access and ensure a more efficient access control to the information in your account. For example, you can create groups for a specific team or department in your organization.

| To manage groups, you must have an admin role in Onna or have the special permission to ‘Manage groups’. If you have a member role in Onna and need to manage user groups please see your Onna administrator who is able to assign you the special permission to ‘Manage groups’. |
| --- |

### **Step 1**

To begin creating a new user group you will first navigate to the ‘User management’ section from the Main menu **(a)**.

Once you are on the ‘User management page’ you will click on the ‘Create new group’ icon in the upper right corner of the screen **(b)**.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/creating-and-managing-user-groups-in-onna-image-mtdwri0m.png)

### **Step 2**

You’ll now see a ‘Create new group’ window appear. In this window you will name your group **(a)**, determine the visibility of your group by checking the box ‘Secret’ to make it visible only to group members, or leaving it unchecked for site wide visibility**(b)**, and then you’ll add the Onna users you want to include in the group **(c)**. Finally, you’ll click the blue ‘Create’ button **(d)** to create your group.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/creating-and-managing-user-groups-in-onna-image-dxmuqkyh.png)

## **How to Manage Existing User Groups**

Once a user group is created you’re able to add or remove users,and also change the visibility of the group as needed. To manage an existing user group follow the steps below:

### **Step 1**

To manage an existing user group you will first navigate to the ‘User management’ section from the Main menu **(a)**.

Once you’re on the ‘User management page’ find a user in the group you want to manage **(b)**. In the row for that user, select the group you want to manage from the ‘User groups’ column **(c)**.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/creating-and-managing-user-groups-in-onna-image-rjo94r3a.png)

### **Step 2**

From here the ‘Manage group’ window will appear. In this window you’re able to change any aspect of the group including the name **(a)**, the visibility **(b)**, or the members **(c)**.

When you’re done, click on the blue ‘Done’ button **(d)** to save your changes.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/creating-and-managing-user-groups-in-onna-image-cm225ugx.png)

## **How to Delete a User Group**

If a user group is no longer needed you can delete the group. To do so, follow the steps below:

### **Step 1**

To delete a user group you will first navigate to the ‘User management’ section from the Main menu **(a)**.

Once you’re on the ‘User management page’ find a user in the group you want to delete **(b)**. In the row for that user, select the group you want to delete from the ‘User groups’ column **(c)**.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/creating-and-managing-user-groups-in-onna-image-o01c73vn.png)

### **Step 2**

From here the ‘Manage group’ window will appear. In this window click on the red words ‘Delete group’ on the right side of the window.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/creating-and-managing-user-groups-in-onna-image-i0lveylh.png)

### **Step 3**

You’ll now see a confirmation box appear. To confirm and delete your group click on the red trash can icon. Your group is now deleted.

![](https://cdn.us.document360.io/3e21d801-ca9f-4c51-93db-9cbd32741f3d/Images/Documentation/creating-and-managing-user-groups-in-onna-image-ftgwfelu.png)