Below are a few key terms worth knowing as you work through the Logikcull for Public Records request intake and fulfillment processes.
Term | Definition |
|---|---|
Agency | The entity or organization that receives and fulfills records requests. |
Agency Portal | The agency’s interface, where records officers receive, review, & process records requests. |
Member | A specific user of the Agency Portal. |
Public Portal | The public’s interface, where requestors submit records requests. |
Records request | A formal request for government documents submitted through the portal. The portal handles FOIA, FOI, DSAR, and other general public records request types depending on your jurisdiction. |
Records officer | The agency staff member responsible for reviewing and processing your request. |
Release documents | Records that the agency has approved for download. |
Requestor | The individual submitting the request. |
Request status | The status of a request: submitted, under review, released, closed, etc. |
Request stage | One of the five stages of the records request process: Submitted, Agency Review, Processing, Final Approval, and Released. |
Tracking number | A unique ID (e.g. REQ-2026-A1B2C3D4) issued at submission. Requestors can use their tracking number to check the status of their request at any time. |