Feature Flag
This feature is included in this release but currently turned off by default. It will not appear in your environment unless it is manually enabled by Reveal. Contact your Customer Success Manager if you’d like to learn more or request access.
Instance Processing Overview Grid
Instance and Company Admins can view a list of all their processing, numbering, indexing, promote, and OCR jobs across their instance by clicking Reveal’s Home button and selecting Processing [ .png){kind=small}
]. Company Admins that use this tab will only be able to view jobs that are associated with their assigned companies.
This screen is functionally the same as the Processing > Processing Jobs screen, but job visibility is not limited to one project only. Some new columns list additional information for each job, including Project, Company, and the Reason for the job.
Above the grid, users can see the total number of projects, number of jobs, how many processing jobs are in progress, and how many processing jobs have completed or stopped.
Note
Jobs that were run in Discovery Manager — but not created for a specific Reveal project — will appear in this grid and have no associated company; the value under the Company column will be blank.
Only Instance Admins can see these jobs.
Users can also filter through the grid by selecting the blue Funnel icon next to the search bar, culling search results by:
Project
Company
Name
Reason the processing job was created
Status of the processing job (Complete, Errored, Finalizing, InProgress, Paused, Pending, and Started)
Number of Documents in the processing job (less than, equals, or greater than)
Number of Errors present in the completed processing job (less than, equals, or greater than)
Date Started (before, between, after, or on)
Date Completed (before, between, after, or on)
Processing Settings Templates Tab
Instance and Company Admins can also access Processing Templates in Home > Processing under the Settings Templates tab. Processing templates can be searched through and filtered alphabetically by name. Company Admins that use this tab will only be able to view templates that are associated with their assigned companies.
Note
When creating a template in Discovery Manager, it will not be automatically assigned to a company. In order to assign unassigned templates to a company in this Settings Templates tab, a user must be an Instance Admin.
To the right of each template in the list, users can click:
The Copy icon to copy a template.
The Pencil icon to edit a template.
The Trash icon to delete a template.
Create a Template
Select +CREATE TEMPLATE to create a new processing template.
In the General tab…
*Name: Name your template. This field is required.
*Company: Use the dropdown to associate your template with one or more Companies. This field is required.
Filter by Date: Enable or disable date filtering. If disabled, skip to step 4.
Choose whether to filter Before, After, or Between two dates.
Select your date(s).
Exclude File Types: Enable or disable the exclusion of certain file types. If disabled, skip to step 5.
Type file types to exclude, separated by a comma.
E.g. “.xls, .msg, .gif”
NIST Documents: Check this box to remove NIST Documents from processing.
*Deduplication: This option will affect how you export your files after processing. Select from the below options. This field is required.
None - No deduplication; all documents you select will be exported.
Project Level - The export generated will only include the original files within the entire review project.
Promote to Review - The export generated will only include the original files within the entire review project, while also automatically adding every export to your review population.
Native Email File Type: Choose which file type you would like to create when exporting native emails. Options include:
.eml, .html, .mht, .msg, .rtf, .txt
Password Bank: Type passwords needed to access locked documents — only one per line.
Note
This is not a brute-force password-cracking solution. It is recommended to receive a list of passwords from the custodian of the data, or from the client.
The number of passwords in the Password Bank will affect the speed of import and will be applied to imports moving for as part of the import process. It is highly recommended to keep the password bank within a range of 25–50 passwords maximum.
Embedded Object extraction: Choose whether to extract embed objects as individual files in Spreadsheets, Emails, Presentations, and/or Word Processings.
Warning
Embedded Object Extraction should not be selected unless required. You should test this setting before using it on a production project. Embedded Object Extraction can have significant negative impacts on import performance and will add many additional records to the project.
Suppress inline images: By default, all inline attachments are extracted from the body of an email and given their own record as an attachment. Check this box to prevent processing from creating the attachment record and instead considers it a filtered file. The inline attachments will be added to the filtered columns in the Project and Import Snapshots.
Note
Inline attachments are embedded in the body of an email. Examples of inline attachments are images within a signature line of an email, or any other item that isn’t properly attached to the email, like a screenshot. If getting text for embedded screenshots through OCR is desired, leave this unchecked.
Enable Sha256: Check to enable Sha256 hash generation.
Recover deleted files from images: Check to restore unallocated files, which can be identified from forensic images.
Enable ScanPST: Check to allow ScanPST to run if any errors are encountered during ingestion.
In the Numbering tab…
Prefix: Enter a prefix for your document’s begin numbers.
Digits: Choose how many digits you want for each begin number.
In the OCR tab…
OCR During Import: Check whether to OCR documents as they’re imported. If not, skip to step 5.
*Mode: Choose from the following OCR modes. Reveal defaults to Most Accurate.
Most Accurate: Favors accuracy, generating the fewest errors.
Fastest: Favors speed, finishing the OCR job quickly.
Balanced: A balance of favoring accuracy while decreasing OCR time.
OCR All PDF: Check to allow all PDFs to OCR, regardless of whether or not they already contain extracted text. If left unselected, only image-only PDFs will run through OCR.
OCR Index Errors: Check to allow documents with index errors to be OCRed.
Click SAVE to create your template.
Setting Template Details
Selecting a template name will bring you to its own screen that lists all the settings for that template. Here, users can also copy, edit, or delete a template by pressing the respective icons in the upper right corner of the screen.
