Monitoring Index Jobs – Review Manager

Review Manager has various ways of monitoring your Index jobs, including:

Watching an Index job in real-time in the Status tab.
Checking indexing successes and failures in the Index Errors log.
Viewing overall Index job details in the View Health tab.

Status tab

The Status tab can be found under Create > Indexes in Review Manager, and lists key information about your Index job. Two columns, Progress and Warnings, provide numerical data about your job.

Status display showing document processing progress and warnings for potential issues.

Progress column

Metric	Description
Total Documents	All documents to be attempted to be indexed in the current job. This is scoped by the data sets or DocID list that is selected.
Completed	Documents that were attempted to be indexed in the current job. Note The Successful count (under Progress) + Total count (under Warnings) = Completed count (under Progress).
Successful	Documents that were successfully indexed in the current job.
Remaining	Documents to be attempted to be indexed in the current job.
Skipped	When running an “Unindexed and Error” or “Non-Error” index job, unindexable files will get skipped (e.g. empty source files). Note Skipped documents are included within the Successful count.
Not Defined	The path to the OCR or native is missing.
Retries	Indexing process was re-attempted on a document. Typically happens if an attempt to index a document times out.

Warnings column

The warnings column displays common indexing errors, and tracks how many documents have that error.

Metric	Description
Missing	The native was not found.
Too Large	The file is larger than the size limits set within the Text Set settings. It’s recommended to download and view these files natively.
Empty Source	The file is empty, so it has no content to extract or convert.
Not Supported	Error when extracting text and creating html from an unsupported file type.
*Convert Failures**	Error when extracting text and creating html from the native. These are typically corrupt or encrypted files.
*Convert Empty**	Conversion of native was successful but there was no output text.
Insert Failures	There was a failure when attempting to add the document’s text to the Elastic Index.

* “Convert” is the process of extracting text and rendering html from the native.

Error log

To examine the indexing log for the current or previous jobs in a project, click Create > Indexes > View log. This will open up the Index Errors tab. The log displays which document text sets errored during indexing.

Index errors displayed with specific item IDs and error descriptions for review.

Note
For a list of common errors and their descriptions, see Indexing Errors.

Health information

To get information about the health your Index job(s), click View Health. The report window will provide details about the index, including the text sets indexed and their counts.
Health information for various indexes including document counts and shard status.

Reconnect to an Index job

If Review Manager is closed during an Index job, the job will still continue to run. You can always return to Review Manager and reconnect to a currently running job or an already completed job.

You can reconnect to an Index job through the Create > Indexes page.

Status log showing document processing details and a reconnect button highlighted.

Click Reconnect.
Select the job to reconnect from the list.
1. To see jobs that have already been completed, select the Include completed jobs checkbox. This will show both running and completed jobs in the list.
Click Reconnect to Selected.

Your screen will update to reflect the information related to your chosen Index job. For a job that’s currently running, you can continue to monitor the progress of the job through the Status tab and Running Log.